What To Know
- Air Canada offers a convenient and efficient process for claiming travel and other business expenses incurred during your trips.
- Reimbursement will be made through the method you specify on the claim form, such as direct deposit, check, or Air Canada travel credit.
- If you lose a receipt, you may be able to provide a credit card statement or other documentation as proof of expense.
Air Canada offers a convenient and efficient process for claiming travel and other business expenses incurred during your trips. Whether you’re a frequent flyer or an occasional traveler, understanding the process will ensure you get reimbursed promptly and accurately.
Eligibility and Covered Expenses
To be eligible for expense reimbursement, you must meet the following criteria:
- You must be an Air Canada employee or authorized agent.
- The expenses must be incurred for business purposes related to Air Canada.
- The expenses must be reasonable and necessary.
Air Canada covers a wide range of expenses, including:
- Airfare and baggage fees
- Hotel accommodations
- Meals and refreshments
- Ground transportation
- Business supplies
- Entertainment expenses (limited)
Claim Submission Process
To submit an expense claim, follow these steps:
1. Gather your receipts: Keep all original receipts for eligible expenses.
2. Use the Air Canada Expense Claim Form: Download the form from the Air Canada website or request it from your supervisor.
3. Complete the form accurately: Provide detailed information about each expense, including the amount, date, purpose, and receipt number.
4. Attach receipts: Staple or paperclip the original receipts to the form.
5. Submit your claim: Submit the completed form and receipts to your supervisor or the designated expense processing department.
Reimbursement Process
Once your claim is submitted, it will be reviewed and processed by the Air Canada finance team. The reimbursement process typically takes 2-4 weeks.
Reimbursement will be made through the method you specify on the claim form, such as direct deposit, check, or Air Canada travel credit.
Maximizing Reimbursement
To maximize your reimbursement, consider the following tips:
- Keep detailed records of all expenses.
- Submit your claims promptly to avoid delays.
- Provide clear and concise explanations for each expense.
- Use the Air Canada Expense Claim App for easy and convenient claim submission.
Exceptions and Special Cases
In certain cases, you may need to claim expenses that fall outside of the standard guidelines. For example:
- Mileage reimbursement: If you use your personal vehicle for business travel, you may be eligible for mileage reimbursement.
- International travel: Expenses incurred during international travel may require additional documentation, such as customs forms.
- Entertainment expenses: Entertainment expenses are only reimbursable if they are directly related to business development or customer relations.
Frequently Asked Questions
Q: What types of receipts are required?
A: Original receipts are required for all expenses.
Q: How long do I have to submit an expense claim?
A: Expenses must be claimed within 30 days of being incurred.
Q: Can I claim expenses for personal travel?
A: No, only expenses related to business travel are eligible for reimbursement.
Q: What happens if I lose a receipt?
A: If you lose a receipt, you may be able to provide a credit card statement or other documentation as proof of expense.
Q: Can I submit expense claims online?
A: Yes, you can use the Air Canada Expense Claim App to submit claims online.
